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Exhibitor Documents and Forms

Exhibitor Kit and Order Forms

Insurance Requirements
Exhibitors are required to provide an insurance certificate covering liability for exhibit contents,personnel and show guests within the exhibitor’s assigned space. The certificate should list Southern Shows Inc. as an additional insured. The insurance limits on the certificate should be a minimum of $1,000,000 for each occurrence and $2,000,000 in the aggregate.
Exhibitor Insurance
For exhibitors who do not have insurance through their carrier, Rain Protection offers exhibitor insurance at reasonable rates. Click the link above for details, and to purchase on-line. Purchase of insurance through Rain Protection is transacted outside of your contract with Southern Shows Inc. Southern Shows Inc. has no financial or other interest in Rain Protection.
Sample Register to Win Form
If you wish to offer a register to win in your exhibit, you can customize and print these register to win forms for use in your exhibit.
2020 Decor Order Forms
If you need to rent decor, ship items to show or hire labor for setup and breakdown, complete and return these forms to Hicks Convention Services.
2020 Utility Order Form
If you need electrical or internet service, complete and return this form to the Agricenter.
2020 Shelby County Health Department Temporary Event Application
Please note the packet & forms were NEW in 2019.

If you will be selling or sampling any consumable products at the show, you must obtain a permit to do so from The Shelby County Health Department. Forms must be sent to Show Management by Friday, February 21, 2020. Show Management will add the Health Department fees to your Southern Shows account. Do not submit payments to the Health Department. If you do not submit your paperwork to Show Management by Friday, February 21, 2020, you will not be allowed to sell or sample at the show.
Vendor Instructions from TN Department of Revenue
Contains instructions on how to pay taxes.
TN Department of Revenue - Special Event Vendor Registration
If you do NOT have an active Tennessee sales tax account, complete this registration application and return it to the Tennessee Department of Revenue no later than March 31, 2020.
Height Restrictions
Height regulations for setting up your exhibit space at the show.
2021 Exhibitor Kit
This document contains general information, a floor plan, official hotel information, rules and regulations, tips to help you maximize your participation in the show, forms to request stage time, and a ticket order form.
2021 Cooking Stage Request Form
If you want to host a demonstration on the Cooking Stage, complete & return the Cooking Stage Request Form.
2021 Fashion & Entertainment Stage Request Form
If you want to host a Fashion Show to promote your business on the Fashion Stage, complete & return the Fashion Stage Request Form.
2021 Spotlight Stage Request Form
If you want to host a demonstration on the Spotlight Stage, complete & return the Spotlight Stage Request Form.

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